Case Study: How Pibox Replaced 5 Tools at Universal Production Music
April 7, 2021
It’s a trend the COVID-19 pandemic has only accelerated – the tendency for much audio-visual postproduction to be handled remotely, often by a team of lone creatives in close collaboration. This workflow inevitably creates challenges around communication, scheduling, note-giving, and adherence to deadlines, challenges we devised Pibox to solve.
We will look at some valuable tips for structuring your workflow around remote video collaboration. We’ll also introduce a unique new software tool that eradicates the main pain points in the process.
Ideally, you’ll arrange a face-to-face or Zoom meeting to agree on your workflow in advance. Remember that the more stakeholders and decision-makers are involved in any piece of video production, the longer it will take to achieve a final version that satisfies everyone.
Here at Pibox, we love keeping things neat and tidy – we’re not ones for organized chaos.
Like having a tidy office, a project template needs to be self-explanatory, with everything well-labeled and close to hand. Make sure your clip bins are ordered sensibly by shoot date and/or camera (if it was a multi-camera production). Keep sequences in the same place, with playouts labeled by date, so you don’t inadvertently upload the wrong edit version.
Agree on a file naming convention that is intuitive and readily understood. This means no files labeled “Final Final FINAL Edit”! Instead, use completion dates for edit versions. Source files can be labeled by shoot date and originating camera.
It’s probably worth labeling separate bins for “talking heads”, “Titles”, “B-roll”, “rostrum”, and other material which needs quick identification if you’re editing a podcast where there’s a wide two-shot. Then two different close-ups (one for each speaker) keep these in three separate bins, with all the files labeled with the interviewee’s name and camera.
Activities can occur in tandem (such as title creation and video editing), and others must occur in sequence. For instance, you won’t be able to finalize your music edits until the picture cut is locked.
It can be helpful to use a calendar app or wall planner to schedule all the elements of your video postproduction which must occur in sequence. You’ll quickly understand the shortest time in which it’s possible to complete the editing job.
In project planning, this is often called the “critical path“.
Schedule your collaborative video project using Pibox – our all-in-one creative workflow solution.
Get everyone on board and agree on a schedule in advance, based on a realistic assessment of the scale of the task. Revise this at regular intervals and ensure all video content creatives and freelance video editors agree on any timescale revisions.
Give reasonable deadlines for feedback at various stages of your video project and ensure everyone adheres to them. It’s highly frustrating for a video editor to complete a round of revisions only to receive a long-overdue and lengthy set of notes the evening before a critical deadline.
Freelance video editors are often harried from multiple directions, with executives, producers, directors, composers, designers, and sound editors all wanting a piece of their time. For this reason, when giving notes, these must be productive, polite, concrete, and achievable.
Vague, aggressive, or contradictory notes will only frustrate a hard-working creative. It may be worth several stakeholders watching a cut together and agreeing on a set of notes before putting these to the video editor. This presents a united front, saves time, and means the editor doesn’t waste hours unpicking confusing or contradictory notes.
Often when video editing, it can become apparent that there’s a shot missing or a place where a simple addition would make a world of difference. It may be possible to arrange reshoots to deliver this fresh content to the edit suite. This will only be possible if the editor and producer or project manager communicate effectively and early enough in the project timeframe.
It’s vital to know who reports to whom on any given video project or stage within a project. Agreeing on this in advance mitigates the “too many cooks” problem.
This writer once directed a music video and turned round in the edit suite to notice that at least a dozen musicians, producers, and company executives had just turned up, all wanting to give their feedback simultaneously!
If your video editor can liaise with one or two individuals, who collate feedback from all other stakeholders, this will help your harried creative feel much more supported. We have facilities for group chat in Pibox to save you endless one-on-one feedback meetings.
Given the complexity of collaborative video editing and the large number of colleagues it involves, we’ve created a complete software solution to share notes, annotations, and communication on collaborative video projects designed to be accessible by all stakeholders.
Pibox creates effective and efficient collaborative video content workflows. It does so in several ways:
Collaborative video editing has never been easier or more pleasurable when using Pibox.