Every booking means admin work
Someone makes the folder, the project, the invites and the share links — by hand, for every client.
For agencies
Your producers, your clients.The agency stays in the middle.
Every booking becomes a client folder with the right people in it. Producers deliver, clients review and download, and nobody swaps email addresses.
Sounds familiar?
Producers and clients end up emailing each other
Once a link goes out by email, contact details travel with it, and the agency is out of the conversation.
Status means opening every project
To know what is waiting on whom, someone clicks through project after project.
Workflow
From a paid booking to a delivered track
Set it up once. After that, a new client is a folder, a project and two invitations — created the moment they pay.
- 1
A booking is paid
Your booking form, calendar or shop fires the hand-off — Typeform, Calendly, Stripe, anything Make or Zapier can hear.
- 2
The client folder and project appear
Through the API or your AI assistant: find the client’s folder or create it, then a project for this order inside it.
- 3
The right people are in it
The producer joins as a member, the client as a guest — one invitation each, safe to repeat.
- 4
Review, notes, delivery
The client plays, comments on the exact second and downloads the final files. Nobody on your team had to touch it.
What lands in Pibox
Ana Ruiz — client folder
Showcase routine, 2:40 — project
Marco · producer · memberAna · client · guestemails hidden · chat internal
Team settings
Who sees what is your call
Flip them once for the whole team. They hold in every project, for every producer and every client.
Email addresses stay with admins
Members see names, not e-mail addresses. You choose if that ever changes.
Your team’s talk stays internal
Hide the project chat from guests: clients see the files and the notes on them, nothing else.
Only admins invite
Producers can’t add people to a project; your admins decide who is in.
Only admins make client folders
The structure stays yours — one folder per client, projects inside.
You decide who sets the status
Let producers move a file to “Waiting for review”, or keep statuses to admins.
Clients download the finals
Allow guests to download originals, so delivery happens where the review did.
Automation
Wire it to your bookings
The public API covers the whole set-up: find or create the client folder, create the project, invite people with the role they need. OAuth 2 works from Make, Zapier, n8n or your own code.
- No duplicates. Look a client up before creating them; inviting the same person twice sends nothing new.
- Or just ask. Connect Claude or another assistant through the Pibox MCP server and set projects up in a sentence.
# 1 · the client's folder (search first, create if missing)
POST /api/v2/groups/search { "query": "Ana Ruiz" }
POST /api/v2/teams/{team_id}/groups
# 2 · a project for this order
POST /api/v2/groups/{group_id}/projects
# 3 · the people, each with their role
POST /api/v2/projects/{project_id}/members
{ "email": "marco@…", "role": "member" }
{ "email": "ana@…", "role": "guest" }Questions agencies ask
Do clients need a Pibox account?
Guests in a project do — they get the project, the notes and downloads, so access is tied to a person. For a quick listen, a review link needs no account at all: the client types a name to leave a note.
Can producers still reach my clients directly?
Not through Pibox: members see names rather than e-mail addresses, the project chat can be hidden from guests, and only admins invite. What people do outside Pibox is up to your agreements with them.
Which automation tools work with it?
Anything that speaks HTTP and OAuth 2 — Make, Zapier, n8n or your own code. The public API covers teams, client folders (groups), projects and invitations; an AI assistant can drive the same API through the Pibox MCP server.
How does pricing work for an agency?
You pay for your own seats — admins and producers. Clients join as guests and don’t take a paid seat.
Is client material safe?
Pibox is ISO 27001 certified, projects are private by default, and links can expire. Single sign-on is available for larger teams.
“Pibox is a huge success for both our producers and composers. It saves days of back and forth!”
Damien ChockSenior Director at Universal Music Publishing GroupBring your next project
Free to start. Your clients never need an account to listen.